The following information contains the steps on how to submit your program information and how to request the purchase card. Links can be found in each section as well as at the bottom of the page.

The following information is critical to using University Purchasing Cards. Please review the information and process carefully. Misuse or failure to follow proper protocol, will result in loss of privilege to make purchases. Please ask questions often about the purchase card process. Some items to note:

1. You will need to be approved prior to getting the Purchase Card. If you did not select the purchase option on your Program and Event Planning Form, you will need to resubmit the form and work with your supervisor to get the right information in our database. 

2. Once you have approval to make the purchase, your supervisor will provide a Purchase Card pick-up date and return date. You cannot return the Purchase Card late. 

3. You will need Adobe Sign and you must get an itemized receipt. This is not optional and failure to do so, may result in you paying back the university. 

Step 1: Submit The Program/Event Planning Form

Step 2: Meet with your Supervisor to discuss your Program/Event & Purchasing

Step 3: Get approved for purchase and pick-up the Pcard - Your Supervisor will provide specific instructions

Step 4: Make the purchase with the approved information, including vender, total, and items. 

Step 5: Ensure you get an itemized receipt that has the card and total on the receipt.

Step 6: Complete Purchase Transaction Form (linked below)

Step 7: After you have successfully completed all Forms and Paperwork, you will return the Receipt and Purchase Card to your supervisor's mailbox or office. 

Step 8: Your supervisor will verify all items are correct.

Step 9: Should your items all be correct, you have completed your purchase. If anything is missing, you will have to redo some steps.